Virtual document storage is the process of converting physical files to electronic documents that can be shared and accessed. It can reduce the amount of space needed to store physical files and can also increase security by locking particular parts of a document to certain users. This is particularly beneficial for businesses that handle a lot of paper. Paper documents are difficult to monitor and secure, and are more prone to destruction and theft in a disaster like a fire. Electronic documents, on the contrary hand, are much easier to monitor, less prone to loss, and more more resistant to destruction.

It is important to consider how easy the system will be to use for guests and yourself when choosing the most secure document system. You should also consider the ease of downloading and uploading documents. Find out if the company offers any support and how accessible it will be.

Who hasn’t lost important files on their personal computer? While file sharing platforms such as Dropbox and Google Drive are better at backing up files, they don’t have the ability to organize them into relevant folder structures that correspond to the needs of your business or industry. A cloud-based document system however is able to do this – and can even provide audit logs of who has been watching which documents.